ARTICLE 1

The newly-elected elected office-bearers (see below) of the above-mentioned Association, do, in compliance with the original Statutes drawn up in Paris on 12th November 1991, and in compliance with the present Statutes, modified in Paris on 5th November 2007, agree to govern the administration of the Association henceforth in compliance with the law of 1st July 1901 and the decree dated 16th August 1901, under the name INTERNATIONAL CIVIL AVIATION ENGLISH ASSOCIATION.

 

Name Function Profession Nationality Country of Residence
Michael KAY President Aviation English Advisor Australian Thailand
Terence GERIGHTY Treasurer Aviation English Consultant British France
Adrian ENRIGHT General Secretary ATM Expert British Luxembourg
Elizabeth MATHEWS Vice-President Teacher American USA
Bozena SLAWINSKA Vice-President Teacher Polish Poland
Norma BRAVO Vice-President Teacher Argentinian Argentina

 

ARTICLE 2

The aims of the present Association are to:

  1. Bring together persons and organisations involved in the use of English in an aeronautical and aviation environment;
  2. Promote the exchange and communication of information about the use of English between airline companies, civil aviation authorities, air navigation service providers, aircraft manufacturers and suppliers, civil and military pilots, air traffic controllers, aeronautical and aircraft engineers, aviation training centres, universities, colleges, research centres, teachers, human factors specialists, translators, journalists etc.
  3. Centralize the information about the use, teaching and testing of English that may be helpful for professionals working within the above-mentioned fields;
  4. Foster the distribution of this information through a website, databases, periodic conferences and publications;
  5. Facilitate inter-professional and international communication in the above-mentioned areas in order to promote greater awareness and higher standards of linguistic proficiency within the aviation industry with a view to enhancing safety;
  6. Organise, where appropriate, teacher training and informational seminars.

 

ARTICLE 3

The seat of the Association is in Toulon, France. The Bureau of Office Bearers is empowered to decide the specific address.

Note: The Association’s business address is in Luxembourg.

 

ARTICLE 4

The Association has an unlimited duration.

 

ARTICLE 5

The Association consists of:

  1. The active members who founded the Association and new active members that have been appointed to perform specific tasks since 1991 according to the conditions laid down in Article 6. The membership of the Association’s Bureau of Office Bearers and the Association’s Board is drawn from among its active members;
  2. Individual members, physical or moral persons having a special interest in the fields defined in Article 2 of the present Statutes and who have paid any standing membership fee, undertaken any standing registration process or attended the Association’s conferences or other events;
  3. Collective members, moral persons having a special interest in the fields defined in Article 2 of the present statutes and who have paid any standing membership fee, undertaken any standing registration process or attended the Association’s conferences or other events;
  4. Honorary members elected upon proposal by the Board, or two active members, and benefiting from a waiver for any standing membership fee.

 

ARTICLE 6

New active members may be admitted after approval by the Board, which at each of its Meetings decides upon the applications for admission submitted, ensuring that the applicant complies with the Association’s ethics.

 

ARTICLE 7

Membership may be lost by:

  1. Resignation;
  2. Death;
  3. Non-payment of fees;

Or, any serious reason contravening the Association’s aims as stipulated in Article 2; its principles of impartiality, tolerance and mutual respect; its non-commercial nature; its ethical code of good practice; its internal regulations or the spirit of these.

 

ARTICLE 8

The Association may join any federation provided it be in compliance with the aims laid down in Article 2 of the present statutes.

 

ARTICLE 9

The Association’s resources consist of:

  1. Any membership fees;
  2. Income from informational conferences, seminars, forums, teacher training workshops etc. organised by the Association and in compliance with its aims laid down in Article 2 of the present statutes;
  3. Sponsorship and subsidies from official bodies and private establishments;
  4. Any other source of income compatible with the aims of the Association and its non-profit-making character.

Any membership fees are set annually by the Board at the General Meeting.

 

ARTICLE 10

The Board which governs the Association consists of a minimum of six (6) and a maximum of twenty-five (25) members, appointed for a period of three (3) years from among the active members of the Association. The Board meets at least once a year for the General Meeting upon being convened by its President, or at the request of a third of its members, with submission of an agenda and resolutions to be voted fifteen (15) days prior to the Meeting. Decisions are taken by a majority of votes of those present or represented. Minutes are taken of the Meeting.

Board meetings and deliberations may also be attended by Board members having observer status. These members will not take part in any voting or elections.

 

ARTICLE 11

The Board elects an Association Bureau (Elected Officials) from among its members comprising:

  1. a President;
  2. a General Secretary or a General Secretary and Deputy General Secretary;
  3. a Treasurer;
  4. one or more Vice-Presidents;

For a duration of three (3) years. The General Secretary and Treasurer may also have the status of Vice President. These members may be re-elected.

In the event of vacancies, the Board decides provisionally on the replacement of the Bureau’s members. Their definitive replacement is decided by the next General Meeting. The powers of the replacement members normally expire at the expiry date of the members they are replacing.

The Board is entitled to appoint other active or individual members for specific assignments. Members thus appointed are not entitled to vote during Board Meetings.

 

ARTICLE 12

The Ordinary General Meeting comprises all the appointed Board members and meets once a year. Other active, individual or collective members may attend it in an advisory capacity. Members shall be convened at least fifteen (15) days before the date set by the Secretary or the General Secretary, or in his/her absence, by another member of the Bureau. The agenda is stipulated on the summons.

The President, assisted by the members of the Board, chairs the Meeting and presents the condition of the Association. The Treasurer reports on his/her management and submits the budget to the Meeting for approval. The General Meeting also deals with any specific issues on the agenda and which are part of the Association’s activity. Once the agenda has been covered, members of the Board are replaced, if required. Any decisions are taken by a majority vote of Board members present or represented. Each member present cannot represent more than two (2) absent members by means of written proxy.

The quorum is set at 50% of the Board members, including at least three (3) members of the Bureau. In the event of the quorum not being met, the General Secretary must convene a new Meeting within fifteen (15) days at which decisions will be taken by the majority of votes cast. In the event of deadlock, the President will have the casting vote.

The proceedings of the Board are recorded by the General Secretary in a register and signed by him/herself and the President. The General Secretary can deliver copies that he/she certifies to be authentic.

 

ARTICLE 13

If necessary, or at the request of a simple majority of Board members, the President can convene an Extraordinary General Meeting in compliance with the provisions of Article 12.

 

ARTICLE 14

Any modifications to the present statutes of the Association shall be submitted to the members of the Board thirty (30) days before the General Meeting and requires a decision taken with a majority of two-thirds of the Board members present or represented gathered in an Extraordinary General Meeting.

 

ARTICLE 15

By-laws in the English language may be drawn up by the Board that has approved them by the General Meeting. These by-laws are designed to decide certain points not covered by the Statutes, especially involving the internal running of the Association.

 

ARTICLE 16

In the event of a dissolution decided by two-thirds of the Board members present or represented at the General Meeting, or by legal decision, one (1) or more receivers are appointed in compliance with Article 9 of the law dated 1st July 1901 and the decree dated 16th August 1901.

The Tribunal that has authority in any action involving the Association is that where its seat is located.

 

CONCLUSION

Agreed in Paris on 17th April 2013 by the following elected officials:

  • Michael Kay (President)
  • Adrian Enright (General Secretary & Vice-President)
  • Terence Gerighty (Treasurer & Vice-President)
  • Elizabeth Mathews (Vice President)
  • Bozena Slawinska (Vice President)
  • Norma Bravo (Vice President)